This protocol defines the responsibilities, expectations, and processes for Activity Coordinators within the Network Nations Alliance.
Instantiation
Trigger Type: Status-based
Trigger Condition:
- An individual holds the Activity Coordinator role for an active activity
Authority & Oversight
| Role | Authority | Accountability |
|---|---|---|
| Activity Coordinators | Coordinates their activity | Steward Council, Activity participants |
| Steward Council | Supports activities, provides resources | Alliance Assembly |
Activity Coordinators Emergence
Activity Coordinators emerge through the Activity Protocol:
- Member proposes activity aligned with Alliance purpose
- Two other Members express support
- Activity is announced to Alliance
- Proposer becomes Activity Coordinator
Core Responsibilities
Coordination
- Organize activity participants and working sessions
- Maintain momentum and track progress
- Facilitate communication among participants
- Make operational decisions for the activity
Communication
- Keep Alliance informed of activity status
- Share updates at Alliance Assembly gatherings
- Document learnings and outputs
- Respond to inquiries about the activity
Alignment
- Ensure activity remains aligned with Alliance purpose
- Uphold Alliance values within activity spaces
- Escalate concerns to Steward Council when needed
Completion
- Bring activity to clear conclusion or transition
- Document outcomes and lessons learned
- Hand off or archive as appropriate
Rights & Responsibilities
Rights
| Category | Right |
|---|---|
| Authority | Coordinate activity operations and decisions |
| Resources | Request Alliance support through Steward Council |
| Visibility | Activity featured on Alliance platforms |
| Autonomy | Self-organize within Alliance alignment |
Responsibilities
| Category | Responsibility |
|---|---|
| Communication | Regular updates to Alliance |
| Alignment | Keep activity aligned with Alliance purpose |
| Ethics | Uphold Alliance values in activity spaces |
| Completion | Conclude or transition activity appropriately |
Check-ins with Steward Council
Activity Coordinators connect with Steward Council:
- Quarterly: Brief status update (async or at gathering)
- As needed: Request resources or support
- At conclusion: Final report on outcomes
Resource Requests
Activity Coordinators may request Alliance resources:
- Platform access or tools
- Communication support (announcements, etc.)
- Financial support (per Treasury Management Protocol)
- Connection to relevant Members or external parties
Requests are made to Steward Council and decided per Steward Council Protocol.
Transition
Handing Off Leadership:
- Activity Coordinator identifies and orients successor
- Notifies Steward Council of transition
- New Activity Coordinator continues per this protocol
Concluding Activity:
- Activity Coordinator determines activity has reached natural conclusion
- Documents outcomes and lessons learned
- Notifies Alliance and archives materials
Activity Becoming Inactive:
- If activity becomes dormant, Steward Council may check in
- Activity Coordinator may conclude, pause, or revitalize
- Inactive activities may be archived after 6 months without activity
Completion & Outputs
Protocol is ongoing while:
- Individual holds Activity Coordinator role for active activity
Outputs:
- Activity updates and records
- Final report at activity conclusion
- Archived materials
Related Protocols
- Activity Protocol — Activity formation and lifecycle
- Member Protocol — Base membership expectations
- Steward Council Protocol — Resource request handling